The Club's constitution determines the arrangements for the membership and governance of the club, election of officers and committee, and related matters. You can download the Club Constitution or it is set down in full below:
1. NAME: The name of the Club shall be THE EAGLE SKI CLUB.
2. OBJECT: The object of the Club is to encourage ski touring, ski mountaineering, and associated activities.
a. The officers on the committee shall be: President; Vice-President; Secretary; Treasurer; Membership Secretary; Communications Secretary; Yearbook Editor; Touring Secretary; Scottish Meets Secretary.
b. The officers on the committee shall be elected annually at the Annual General Meeting (AGM) to hold office until the following AGM and shall be eligible for re-election subject to the guidance below. The Committee (see paragraph 4a) shall be empowered to appoint a replacement to any vacancy occurring during the year. All officers should normally hold a particular office for a continuous term not exceeding three years, but this may be extended by a further continuous term not exceeding three years by a majority vote of the committee and subsequent election at the AGM. The President’s term of office shall not exceed three years in any event.
c. Officers of the Club shall hold their positions on a voluntary basis, and shall not receive payment for their work as Officers.
a. The management of the Club shall be vested in a Committee consisting of the Officers listed in 3a, five elective members (see paragraph 4c) and not more than three members co-opted by the Committee to hold office until the next AGM.
b. The Committee shall be empowered to do all things necessary for the proper management of the Club’s affairs, including but not limited to the appointment of bankers and other advisors, investing and borrowing money, and the preparation and submission of statutory returns.
c. Each elective member shall be elected at the AGM to hold office until the next AGM. He or she shall be eligible for re-election provided he or she has not served in that position for six consecutive years. Any member retiring under this rule is not eligible to serve on the Committee as a co-opted member during the subsequent year but shall be immediately eligible to fill any Office as defined in Rule 3.
d. The Committee shall be entitled to co-opt any member of the Club as a temporary member of the Committee for one day, to serve in place of any elected or co-opted member of the Committee who is absent.
e. At least seven days’ notice shall be given of a Committee meeting.
f. Five members shall form a quorum of the Committee.
g. The terms of reference and membership of sub-committees shall be decided annually by the main Committee.
5. MEMBERSHIP: On receipt of the membership form, duly completed, and payment of the necessary fees, any applicant who satisfies a member of the Committee that he or she is interested in the objectives of the club shall become a member of the Club.
6. HONORARY MEMBERSHIP:
a. The Committee may, by a unanimous vote of those present and voting, after notice in advance, elect as an Honorary member of the Club any person who is eminent in the skiing or mountaineering world, or who has rendered exceptional service to the Club over a period of at least twenty years.
b. Candidates for election as Honorary Members shall be proposed and seconded by two committee members in writing, giving full reasons for the proposal. Such proposals shall be circulated to committee members with the notice of the meeting. If the candidate is not already a member he or she shall be required, after election, to complete a membership form.
c. Honorary members are eligible to serve as officers of the Club.
a. The entrance fee shall be such amount, if any, as the Committee determines from time to time.
b. The categories of membership (and requirements thereof) shall be such as the Committee recommends, which must be confirmed at a General Meeting before any change takes place.
c. The annual subscription for each category of membership shall be such amount as the Committee recommends, which must be confirmed at a General Meeting before any change takes place.
d. The annual subscription shall be payable on or before 1st May in each year.
e. The financial year of the Club shall run from 1st May until 30th April in the following year.
f. All members must pay their subscriptions by Direct Debit, unless they are unable to do so (e.g. overseas members) or have otherwise obtained the agreement of the Membership Secretary to an alternative payment method.
g. Honorary members shall not be liable for any subscription.
a. Members wishing to resign shall give notice by post or email to the Membership Secretary before 1st April or else be liable for another year's subscription.
b. A member shall be deemed to have resigned if his or her membership subscription is not received within one month of the due date.
9. EXPULSION: The AGM or a General Meeting shall have power by a majority of not less than four fifths of those present and voting by ballot, after having given due notice to the member concerned, to expel any member without assigning any reason.
10. GENERAL MEETINGS:
a. The Annual General Meeting shall take place each year at a time and date fixed by the Committee, within 10 months of the end of the financial year.
b. The Committee is to propose candidates as Officers of the Club and elective members of the Committee.
c. Any two members of the Club may propose a candidate for any of the posts in subparagraph b) above. Such proposals must be received by the Secretary in writing seven clear days before the meeting, accompanied by the consent in writing of the member concerned.
d. If at an AGM the number of candidates duly proposed exceeds the number of vacancies, the election shall be by ballot.
e. One auditor shall be elected at the AGM to audit the Club accounts for the current financial year, and the Club accounts for the preceding financial year shall be submitted to the AGM after having been passed by the Committee and duly signed by the Club auditor.
f. The Committee shall have the power to call an extraordinary General Meeting at any time.
g. An extraordinary General Meeting shall also be called by the Secretary on receiving a requisition signed by not less than twenty members of the Club and specifying the object for which the Meeting is to be called.
h. Notice of an Annual General Meeting or of an extraordinary General Meeting shall be given by the Secretary sending by post or email to members and putting on the website a notification of the place and date and a copy of the Agenda fourteen clear days before the Meeting.
11. CHILD PROTECTION:
a. The club follows the Child Protection Policy of Mountaineering Scotland; all Club Officers and Members who have contact with children shall make themselves aware of the relevant provisions of this policy.
b. The Committee shall appoint one or more members to act as Safeguarding Leads in accordance with the provisions of this policy.
12. DISSOLUTION OF THE CLUB: In the event of the dissolution of the Club, all the proceeds shall pass to a Club having similar rules and objectives provided it be a registered Charity or CASC, or otherwise to the Sports Governing Body.
13. ALTERATION OF RULES: These Rules shall only be altered or added to if the alteration or addition has been approved by two thirds of those present and voting at a Committee meeting and also by a two thirds majority of those present and voting at a General Meeting for which due notice of the proposed changes has been given.
Updated to take account of rule changes approved at the 2020 AGM.